Five Things I Do To Stay Organised
As a writer, marketing manager, journalist, public speaker, and blogger, I have to stay organised. If I’m not organised then things slip through the cracks and I make mistakes. Here are the five things I do to stay organised, as a matter of course. Without these steps, I would be a consistent mess!
From To-Do lists to monthly budget lists, blog post ideas to reading lists. I have a ton of lists and keep them in places that make sense to me. During the weekday I write a daily to-do list for work in a notebook that remains on my work desk without fail. I constantly refer to this throughout the day and I star the elements that need to be done that day without fail. At the weekend I’m much more of a mood worker – I do things I need to do when I want to do them; I don’t force myself.
A monthly budget list is a good way for me to see review my monthly outgoings, general expenditure, and also my expected income. If I see that I have three yearly memberships coming out in March then I’m unlikely to make a ton of expensive plans that month or I know I need to create more income in some way. It’s an effective way to keep me on track fiscally and to plan my calendar in advance.
Manage my time effectively
I know, as I expect you know, how long things take. I know that writing a blog post will probably take me no more than 30 minutes and writing 5,000 words will likely take a whole morning. With that in mind, if I know I have an editing project I’ll prioritise that in my calendar over the blog post.
Alternatively, I am a mood-worker in the sense that I only work on my side hustles when I want to. The beauty of having a side hustle is that I don’t have to do them, I do them because I enjoy them. As such, if I don’t feel like working on my blog one weekend, or editing a YouTube video then I won’t. It’s as simple as that. It’s an effective way of avoiding burnout, which in turn affects my productivity and organisation.
Keep a Calendar
I add all new engagements and deadlines onto my phone, as it’s pretty much a given that I’ll have my phone on me throughout the day. However, at the end of each day, I also update my yearly planner with any activities happening throughout the next few weeks. It’s an effective way of reminding me to go over my calendar and make sure I’ve not forgotten anything. It also gives me a chance to review my calendar and see if life is getting busier or quieter, and whether or not I have space to take on any more projects.
Keep in touch with co-workers and partners
My work is 50/50 independent and co-work. As a blogger and public speaker, I’m purely dependent on myself, but with regards to my work as a marketing manager and as a writer I work with others.
I make sure to keep in touch with my co-workers regularly about my priorities so that nothing slips through the cracks. Be it a deadline for my latest manuscript from my agent to a campaign plan for an editor at work. They hold me accountable and can set deadlines to keep me in check.
Hold yourself accountable
I’ve spoken about getting your team and co-workers to hold you accountable, but it works both ways. You can have all the lists and calendar reminders in the world, but if you don’t take them seriously or if you over-promise and under-deliver, then that’s on you.
Make sure that before you share that you’re undertaking a new project, or will deliver on a certain date that that is an achievable goal. You know best, trust yourself. Review your lists, your calendars, and talk to your team. Then ask yourself if you’re up for it.
How do you keep yourself organised? Let me know in the comments below. I love hearing other people’s techniques for managing their to-do lists and deadlines.